Condominium Property Managers — Ownership Shares, Calls for Funds and General Meetings (Odoo Community)

Condominium Property Managers — DYONYSOS

Management app for a volunteer condominium manager or a small property management firm, for Odoo 19 Community. This module depends on the free module “Condominium Management — units, ownership shares and service charges (free)” (`dyo_syndics_lite`) and installs on top of it: all condominiums, units, allocation keys and expenses already recorded stay exactly as they are; no existing table or field is changed.

Also searched as: condominium management (syndic de copropriété) software Odoo, cost allocation by ownership shares (tantièmes), condominium calls for funds, condominium general meeting quorum and majority, condominium management for volunteer syndics. English version: French condominium (syndic de copropriété) management for Odoo Community — calls for funds and general meeting quorum/majority.

The real problem. A volunteer property manager (syndic bénévole) or a small firm manages service charge calls and general meeting preparation in a spreadsheet, and struggles to produce the expected documents in the event of an inspection or dispute.

The free module already covers condominiums, units and ownership shares, multiple allocation keys and expense allocation accurate to the cent. This paid module adds the management and invoicing tools that cannot be rebuilt by hand in a spreadsheet:

Budget and calls for funds. A forecast budget voted per fiscal year governs calls for funds: a call for funds cannot, together with calls already issued against the same budget, exceed the voted amount — a check enforced at the data level, not just on screen. Each call for funds generates one customer invoice per unit, addressed to the unit's co-owner.

General meeting. Notice of meeting with agenda, attendance and proxies per unit, attendance rate calculation (ownership shares present and represented relative to the building's total), resolutions voted with their majority rule and computed outcome.

Dashboard. Unpaid amounts by unit and by co-owner, budget used per fiscal year, ongoing works, upcoming meetings.

Automatic reminders. Two scheduled actions create an Odoo activity, with no duplicate while the activity remains open: unpaid service charges exceeding the configured period, and a condominium with no recent general meeting.

PDF reports. Notice of general meeting with agenda, call for funds per unit and account statement for a unit, with the standard Odoo header (web.external_layout) — the invoice itself uses the standard invoice layout of Odoo Accounting.

Co-owner area. A co-owner with Odoo portal access views their calls for funds and their condominium's general meetings, in read-only mode.

The menus already existed. In the free module, “Calls for funds”, “General meetings” and “Dashboard” opened a presentation page. Installing this module replaces their content with the actual feature — the menu stays where it is.

Deliberately cautious on regulations. The French law of 10 July 1965 and its 1967 implementing decree govern notice periods for meetings, majority rules and the works fund; these rules vary with the nature of the decision and the condominium bylaws, and change over time. This module hard-codes no statutory deadline or threshold: they are company settings, explicitly marked “to be checked”, and the quorum and majority indicators it calculates are indicative, not a validation of legal compliance.

Important — what the application does not do (see the dedicated section of this listing and the README): it does not draft compliant general meeting minutes, does not manage the building maintenance log or the diagnostic technique global (overall technical assessment), ensures no loi Hoguet compliance for professional property managers, and asserts no legal deadline or threshold — it is neither a legal compliance tool nor a standardized co-ownership accounting system.

Demo data (in addition to the free module's): an approved budget with calls for funds at different stages (including one unpaid), and a general meeting convened with its agenda, attendance/proxies and resolutions voted under the four proposed majority rules.